SET-UP DETAILS | MOVE OUT SCHEDULE | RULES & REGULATIONS | ELECTRICAL | BOOTH RENTALS | TRAILER PARKING | F.A.Q’s
Exhibitor and competitor setup will take place on Friday, July 12, 2024, between 9am and 7:30pm.
Competitors, please do your best to arrive at your selected time slot – 9am to 12pm | 1pm to 4pm | 5pm to 7:30pm
Due to the heavy downtown traffic, delays are expected, possibly up to 1.5 to 2 hours, depending on your arrival time and the congestion near the venue’s entrance. Please be patient and stay in your vehicles until our staff has escorted you to your floor location. Drive with caution and at a reduced speed while inside the venue.
Exhibitors please park transport/cargo vehicles within your designated booth space.
Parking outside of your assigned space, along walls, in aisle ways, or leaving vehicles unattended is strictly prohibited.
*All participants must leave the building by 8 PM.
After parking, please proceed to the ImportFest Tent to collect your tickets.
All competitors will receive a participant decal and t-shirt upon obtaining their tickets. It is important that you securely fasten your participant decal to the top driver side of your front windshield, ensuring that it is visible. Vehicles that do not have a visible participant window decal will not be judged.
Parking outside of your assigned space, along walls, in aisle ways, or leaving vehicles unattended is strictly prohibited. Please assist us in ensuring a smooth move-in process and minimizing delays by parking only in your assigned space.
The MTCC requires that battery terminals be disconnected for safety reasons, and all visible gas caps must be sealed with tape. Vehicles should not contain more than a 1/4 tank of gas.
Each vehicle registration comes with 2 tickets – one for the driver and a guest. If you would like to purchase more tickets you may do so online or on the day of the show.
The MTCC prohibits the use of tire shine inside the venue for safety reasons. Please ensure that your tires are shiny before entering the venue. Additionally, no outside food is allowed during setup.
With over 400 vehicles expected to be moving in on Friday, space within the venue is limited, especially for large trucks and trailers. To minimize wait times during entry and exit, it’s suggested to unload your vehicles outside the venue before accessing the loading ramp.
Our staff will continue to allow trailers into the venue provided space is available. When unloading your trailer inside the venue, please do so promptly and safely, ensuring that you remove your trailer immediately after unloading. Once your trailer has been removed, our staff will escort you to your floor location.
To park alongside your team, make sure everyone arrives together. Consider assigning a Team Leader to coordinate with our staff for placement onsite and aim to arrive between 9am to 12pm (Time Slot #1) or 1pm to 4pm (Time Slot #2)
For teams consisting of 6 or more members, the setup of Team Flags is permitted. However, these flags should not exceed a height of 8ft – 10ft and must be securely fastened to a base. It is important to place the flags safely to avoid blocking aisles or causing disruptions to foot traffic.
Please note that floor banners are not allowed.
Please make sure to clean up your designated booth space before leaving. This includes properly disposing of any trash, dirty rags, and bags. Additionally, playing loud music is not permitted at any time during the setup or show day.
Set-up will conclude at 7:30pm and all attendees must exit the premises by 8pm latest.
Don’t’ forget your tickets! You will need your ticket to enter the show on Saturday!
The move-out process will begin at around 10:30 pm (20 to 30 minutes after the conclusion of the award show) on Saturday, July 13, 2024. The security team will open the loading bay doors once the general public has been cleared.
*This hold is to ensure the safety of everyone leaving the building, allowing sufficient time for a smooth and secure exit.
Please wait patiently and refrain from starting your engines or moving your vehicles towards the exit until you have been given further instructions.
Please refrain from revving your engines or keeping your cars running for extended periods while in the venue. Anyone caught speeding, two stepping or tire peeling will be banned from future ImportFest and MTCC events and may incur fines from the venue. Any damages to the venue caused by reckless behaviour will result in fines and legal action. Please ensure that you clean up your area before leaving and dispose of any dirty rags and bags.
Every year, we remind all drivers not to turn on their engines until they receive specific instructions at the end of the award show. We reinforce this message through multiple emails and phone calls leading up to the event day.
Move-In & Move-Out Notices are distributed to every vehicle driver upon entering the venue. Additionally, an identical notice is sent via email to all competitors at 7:30 pm on the day of the show, serving as a final reminder.
We do our best to cover all channels of communication to ensure that all of drivers are well-informed about the procedures and guidelines for moving in and out of the venue.
Last year, we observed that despite these reminders, a few cars did break the rules and started their engines prematurely while revving inside. Please do your part and avoid revving your engines while inside the venue as it causes unnecessary fumes and delays for everyone. There will be a large crowd waiting for you outside, please be patient!
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Everyone must leave the venue by 1:59am with no exceptions. Any vehicles remaining past this time will be tagged and towed at the owner’s expense.
All left over booth items will be discarded.
Our media team will be documenting the move-out process, so please keep an eye out for them!
As you near the bottom of the ramp, please proceed with caution, as there’s a small dip just before the sidewalk. Also, we kindly ask that everyone turns right at the intersection and avoids speeding or squealing tires. Remember, there will be a large crowd observing your exit!
All vehicle competitors and exhibitors must follow the Rules & Regulations set forth by IMPORTFEST INC. and MTCC while participating in IMPORTFEST 2024.
Any installation, service, or repair of vehicles must not be done inside the MTCC. This is strictly prohibited and will not be allowed under any circumstances
Displaying flags, floor banners, past awards, or displays on the floor next to your vehicle is not allowed. Please keep your setup clean!
Stamps must be visible in order to gain entry or re-entry into the show. Anyone found tampering with stamps will immediately be removed from the event. Unfortunately, lost or forgotten tickets will not be replaced, with no exceptions. The resale of tickets is not allowed and will result in fines and legal consequences.
It is prohibited to bring vape, alcohol, drugs, weapons or any other illegal materials into the venue. Starting your engine during the event is strictly forbidden and will result in immediate removal from IMPORTFEST.
Any damage to the venue caused by your actions, such as skid marks, residue from adhesive floor stickers/decals or tape, etc., will result in fines and legal action.
The MTCC requires that battery terminals be disconnected for safety reasons, and all visible gas caps must be sealed with tape. Vehicles should not contain more than a 1/4 tank of gas.
All individuals must abide by all relevant local, municipal, and provincial laws and regulations concerning safety, health, and other matters. It is mandatory for all vehicles to have a quarter tank of gas or less, with no exceptions. Starting your engine is strictly prohibited during the event hours.
Exhibitors with tents must have a 5 lbs ABC fire extinguisher visible and readily available as per the MTCC regulations. Fire extinguisher are available for rent at cost of $35 provided you order by May 1, 2024. To order, please email your sales rep!
IMPORTFEST Inc. holds the authority to enforce all terms, rules, and regulations, as well as any other requirements for the proper conduct of the show. All competitors are required to follow these terms, rules, regulations, and all relevant laws and codes. Furthermore, IMPORTFEST Inc. reserves the right to deny entry to any person(s)/vehicle at their discretion.
IMPORTFEST INC. will not take responsibility for any losses or damages that occur during the setup or event day. All competitors and exhibitors are responsible for securing their vehicles and belongings and product.
Our insurance policy does not extend coverage to any exhibits and requires exhibitors to submit a Certificate of Insurance to info@importfest.com.
Please request a certificate of Insurance from your Insurance company with the following requirements below: • ImportFest Inc. listed as an additional insured. • Dates of the show – July 12 to July 14, 2024 (includes move in and out dates) • Comprehensive General Liability of $5,000,000 • Bodily Injury and Property Damage Liability subject to a maximum $1,000 Deductible. • Products and Completed Operations Liability • Contingent Employers Liability • Broad form Property Damage • Cross Liability clause • Severability of Interest Clause
Exhibitors with paid booth spaces are allowed to distribute flyers, business cards, banners, signs, and related promotional materials.
Vehicle competitors are not allowed to market or promote any products or services, including distributing business cards and car show flyers, etc.
No offensive language or vulgarity is permitted on signs, banners or vehicles inside the venue.
Only exhibitors are permitted to sell merchandise at ImportFest from within their designated booth space.
All competitors hereby assume all costs and expenses associated with copyright, trademark, trade name and any other statutory protection.
Please note that the ImportFest logo is not to be reproduced on merchandise, including apparel, decals, and other items, without explicit permission. Unauthorized use of the logo is prohibited and may result in legal action.
IMPORTFEST INC. assumes no responsibility for any use or infringement of Vendors/competitor’s name, logo or any types of materials used in filming or marketing pieces i.e. event coverage
IMPORTFEST INC. shall have no liability whatsoever from any cause beyond its control resulting from strike, fire, weather, lockout, civil disobedience, acts of God.
All individuals must vacate the building by 11:59am on Saturday, July 13, 2024. Any vehicles left behind will be tagged and towed at the owner’s expense. Any remaining booth items, such as banners, product will be disposed of.
The move-out process will commence 30 minutes after the award show on Saturday, July 13, 2024, at approximately 10:30 pm. The security team will open the loading bay doors once the general public has cleared the area.
Please wait patiently and avoid starting your engines or pushing your cars towards the exit until you receive instructions to do so. Revving your engine inside the building produces unwelcome fumes.
Kindly show consideration for the move out staff and guests by refraining from revving your engine.
No Refunds or transfers. If you are unable to attend the setup but still wish to be a spectator, please email us at reg@importfest.com by 8 pm on Friday, July 12, 2024, to secure your tickets. We will email you ticket(s) for entry on the show day. You will need to enter the show through the designated “Ticket Line” with these tickets visible on paper or phone. Once inside you can pick up your Competitor T-Shirt at the ImportFest Store.
Food is not allowed on the show floor during setup. However, on the day of the show, you are allowed to bring personal snacks and drinks.
Please be advised that bringing food into the venue for a group of people is not allowed.
This is a friendly family event! Please dress accordingly and do not wear anything that may be considered too revealing or offensive to guests. If you are an exhibitor, please share this dress code with spokesmodels and staff.
To order power please click the direct online ordering link below with Google Chrome to view pricing and/or order online. To take advantage of the discount pricing, please order online by June 11, 2024.
When prompted for a booth number please write TBA if you are a competitor, and your company name if you are an Exhibitor
https://e.showtechordering.com/ST-00066402
To rent items such tables, chairs, stanchions or fire extinguishers please log into your account and select the items you wish to purchase.
If you do not have an account, please follow the steps below to create one:
All booth rental orders must be placed by June 11, 2024.
Trailer & truck parking is available the The Metro Toronto Convention Center, Marshalling Yard. This is an off-site yard with three acres of paved trailer storage, equipped with video surveillance.
The site is located approximately 14 km from the MTCC and is easily accessible from major highways (Hwy 427, QEW/Gardiner, Lakeshore). View on Google Maps
To secure your spot, please complete the online order form and email it to docks@mtccc.com. *Any related questions can be sent to docks@mtccc.com
As an alternative, you may also try the Bus Parking Lot directly in front of Gate 8 at the Rogers Centre (next to the MTCC) located at 305 Bremner Blvd, Toronto, ON, M5V 3V3.
Here is a link to this parking lot – https://www.torontoparking.preciseparklink.com/rogers-centre
All trailer parking arrangements and payments must be made directly with the lot. ImportFest Inc, is not responsible for any trailer/parking arrangements.
Each vehicle registration comes with two general admission tickets. One for you and a guest. You will need these tickets to gain entry into ImportFest on Saturday, July 13, 2024.
If you have a group of six or more cars, kindly arrive together and let our staff know that you’d like to park as a group.
We will place your car according to our floor plan. We do not reserve space. If you wish to park next to a friend please ensure you both arrive at the same time.
If you would like to park next to your friend please arrive to the venue for setup at the same time. Our staff is not permitted to hold space for anyone. We must fill in all of the gaps on a first come first serve basis.
You will be permitted one passenger only. All other passengers must exit the vehicle prior to entering the building.
IMPORTFEST INC. has an experienced panel of judges that will review each submission against our criteria including fit and finish, quality of workmanship and parts and relevance of modifications.
Our selection process is a subjective review of your “images” and “listed modifications”. IMPORTFEST INC
Trade show approved stanchions are permitted. If you are unsure please email us at reg@importfest.com
No. You are not permitted to lay down carpet, flooring or any type of covering on the floor including tape. If you would like to rent carpet from our exclusive service provider please email us at reg@importfest.com.
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Nitto Tires is the Official Tire of ImportFest.
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